All featuresForms & Registers

Every activity in the cab, structured and connected

Drivers complete forms in the app — prestart checks, fit-for-duty, incident reports, PODs and more. Every submission becomes structured evidence, connected to the vehicle, the driver and the compliance record it supports.

Where it lives

In the app and in the office

Mobile App

FleetFlow Driver

Prestart vehicle inspection checks with pass/fail and photo capture
Fit-for-duty declaration before each shift
Incident report submission with photos and location
Proof of Delivery (POD) capture with signature
Load restraint declarations
Upload Work Diary pages
All forms work offline and sync automatically

Web Portal

FleetFlow Web

Form response register — searchable by driver, vehicle, date and type
Fault reports raised automatically from failed prestart items
Structured evidence store — every submission connected to its vehicle and driver record
Configurable form templates to suit your operation
Export form responses for audit, reporting or regulatory response

Everything drivers need, nothing they don't

Purpose-built forms for heavy vehicle operations.

Prestart Checks

Structured vehicle inspection with configurable check items. Failed items automatically create fault reports for the workshop queue.

Fit-for-Duty

Driver self-declaration before each shift. Records are timestamped and stored against the driver for CoR evidence.

Incident Reports

Capture incident details, photos and location from the scene. Feeds directly into the incident register in the portal.

Proof of Delivery

Digital PODs with signature capture and photo evidence. Stored against the job and exportable for invoicing or disputes.

Photo Evidence

Every form supports photo attachments. Images are stored against the record and included in all exports.

Offline-First

Forms work without a signal — common in remote areas and warehouses. Everything queues and syncs automatically when connectivity returns.

Ready to see your fleet in FleetFlow?

Flat $30 per truck, unlimited users, every module included.